Matrix Business Systems in Oklahoma City: Copier and Printer Leasing for Small to Midsize Offices

Matrix Business Systems is a copier and printer leasing company serving Oklahoma City businesses with equipment rental, maintenance, and supplies on a month-to-month or multi-year contract basis.

What Matrix Business Systems actually is

Matrix operates as a regional equipment lessor focused on the copier, printer, and multifunction device market across central Oklahoma. The company handles equipment placement, on-site service, supply replenishment, and contract management for small offices, professional practices, and midsize companies that prefer to avoid capital expenditure on imaging equipment. Unlike retail office supply stores that sell equipment outright, Matrix functions as a vendor relationship: you contract for hardware and support as bundled services. The company is locally rooted in the Oklahoma City market and does not operate nationally.

Equipment, pricing, and contract terms

Matrix offers standard brands including Xerox, Canon, and Ricoh multifunction devices (printers, copiers, and scanners combined) as well as standalone laser printers and color copiers. Leases typically run 24, 36, or 60 months. Monthly costs depend on equipment class and expected monthly copy volume; a mid-range black-and-white multifunction device for a 10-person office generally costs between $250 and $400 per month, while color-capable units run $400 to $600 per month. These figures include equipment, standard maintenance, and supply replenishment (toner, drums, fusers). Users pay overage charges if they exceed the contracted monthly volume. Verify current pricing and available models by contacting the company directly, as equipment lines and rates shift seasonally.

Month-to-month leases are available but carry a higher per-unit cost than fixed-term contracts; most small offices lock in 24- or 36-month terms to reduce monthly expense. Buyout options exist but are rarely cost-effective compared to leasing. The company handles all routine repairs, parts replacement, and preventive maintenance under the lease; emergency service response times are typically next-business-day for standard calls, same-day for critical equipment failures affecting large teams.

How Matrix compares to other Oklahoma City options

Leasing through a dedicated equipment company like Matrix differs from buying through Office Depot, using a national lessor like Xerox Financial Services, or hiring a break-fix technician on demand. Office Depot and similar retailers sell equipment outright; you own it, manage maintenance contracts separately, and absorb depreciation risk. National lease programs (Xerox, Canon) often require longer minimum terms and serve larger accounts; smaller Oklahoma City offices may encounter higher minimum monthly commitments or setup fees. Independent break-fix technicians and local repair shops cost less per service call but leave you without guaranteed uptime or predictable monthly budgeting.

Matrix's position favors small to midsize Oklahoma City offices (5 to 50 users) seeking predictable monthly costs, no capital commitment, and local vendor support. If your office prints fewer than 500 pages monthly, leasing is wasteful; a used laser printer bought outright for $200 to $400 is more economical. If your office needs 24/7 support, redundant equipment, or highly specialized finishing (booklet making, large-format scanning), a national lessor or in-house IT infrastructure is more appropriate.

Who Matrix suits and who it does not

Matrix works well for law offices, medical practices, architectural firms, nonprofits, and growing tech companies that need reliable imaging hardware without upfront capital, want bundled maintenance, and prefer to avoid hardware obsolescence. It suits organizations whose staff count or printing demand may change within the lease term, since equipment swaps are negotiable mid-contract.

Matrix is not the right fit for home offices or solo practitioners printing fewer than 200 pages monthly. It does not serve organizations requiring custom programming, integration with proprietary software, or security certifications beyond standard device features. Nonprofits seeking grant-funded equipment purchases will find leasing misaligned with their accounting and compliance needs.

What the first visit involves

Matrix representatives begin with a site survey: they observe your current equipment (if any), count workstations, review printing workflows, and estimate monthly volume. They present three or four equipment options with side-by-side lease costs and specifications. Contracts are typically signed within one week. Delivery and installation happen on a scheduled date; the company removes old equipment and handles placement, network setup, and staff orientation. Initial billing begins the following month.

Hours, location, and logistics

Matrix operates business hours Monday through Friday, 8 a.m. to 5 p.m., with weekend and after-hours support available for existing lease customers at an additional service charge. The company is based in Oklahoma City and serves the metro area within a 30-mile radius, including Edmond, Norman, and Midwest City. Service calls are dispatched from the main office; most routine issues are resolved within 24 hours.

Matrix's reliance on local service staff and regional inventory makes it a stable choice for Oklahoma City offices that value rapid response and direct relationships over national brand recognition.